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CSO SH - Committee update February 2018

Information

Composition of the new CSOSH Committee

1. Sharron (Bowral Womens Weds) - Chair

2. Lesley (Bowral Saturday) - Vice Chair

3. David (Bowral Thurs)  - Treasurer

4. Ro (Bowral Womens Weds)- Secretary

5. Pete S (Bowral Saturday)

6. Ray (Moss Vale)

7. Jacinda (Bowral Womens Weds)

8. Steve C (Bowral Step) - Public Officer (CSO Membership/ Dept Fair Trading)

The above positions - Chair, Vice-Chair, Treasurer, Secretary and Public Officer are all requirements of the Incorporations Act.

However, joining the CSOSH  formally is not a requirement to come, listen, participate and take on a service role.

Some positions have recommended lengths of sobriety, but are not required under the Incorporations Act.

Powers and Responsibilities of the CSOSH Committee (as required under the Constitution)

From the CSOSH Constitution Point 13

The committee is to be called the committee of management of the association and, subject to the Act, the Regulation and these rules and to any resolution passed by the association in general meeting:

(a) is to control and manage the affairs of the association, and

(b) may exercise all such functions as may be exercised by the association, other than those functions that are required by these rules to be exercised by a general meeting of members of the association, and

(c) has power to perform all such acts and do all such things as appear to the committee to be necessary or desirable for the proper management of the affairs of the association.

Chairperson role:

  1. to chair the CSOSH general meetings 
  2. have an understanding of meeting procedures -
    ie using an agenda, asking for motions especially if the discussion is unfocused, make sure motions are moved, seconded - voted upon (yes, no, abstain), and the motion recorded as passed or not
  3. ensure inconjunction with the Secretary that an Agenda is circulated prior to the meeting, if the standard meeting agenda is not to be used, or if there is an urgent / important topic Committee members need to know will be discussed prior to the meeting.
  4. sign the mintues of the previous meeting, when accepted. (From the CSOSH Constitution Point 16 (3)

    In conjuction with the Secretary and Treasurer
  5. ensure a General Meeting is held at least 3 time pa
  6. ensure an AGM is held between 1 july and 31 December of each year
  7. the Form 12 Report is submitted to the Department of Fair Trading, preferrably within 1 month of the AGM, along with the payment of the required fee. Late fees apply after one month.

Vice-Chairperson role:

  1. To act as the Chairperson as above, in their absence for a particular meeting or period of time.

16. Secretary

From point 16 of the CSOSH Constitution

  1. The secretary of the association must, as soon as practicable after being appointed as secretary, lodge notice with the association of his or her address.

  2. It is the duty of the secretary to keep minutes of:
    (a) all appointments of office-bearers and members of the committee
    (b) the names of members of the committee present at a committee meeting or a general meeting, and
    (c) all proceedings at committee meetings and general meetings.

  3. Minutes of proceedings at a meeting must be signed by the chairperson of the meeting or by the chairperson of the next succeeding meeting.

    In practice, the Secretary

  4. records the Minutes in a Action List format, and circulates by email the Minutes to the Committee asap after the meeting.

    This is so members can check the minutes are accurate, and
    Make note of any Actions they may be responsibile for prior to the next meeting.

    Note: The Minutes of the CSO-SH meetings are available to all local members either by registering on this website or contacting the CSOSH Secretary via this website emailing cso @ aash.org.au or texting 0419 498 768.

  5. Ensures the Minutes are loaded into the Members Only section of this website.

Treasurer

From point 17 of the CSOSH Constitution

  1. It is the duty of the treasurer of the association to ensure:

    (a) that all money due to the association is collected and received and that all payments authorised by the association are made, and

    (b) that correct books and accounts are kept showing the financial affairs of the association, including full details of all receipts and expenditure connected with the activities of the association.

    (c) the association’s year for financial accountability is from 1st July in any one year to the 30th June in the following calendar year.

    In practice this means;

  2.  being one of the signatories on the CSOSH bank accounts - Main account requires two members to sign to transfer or make payments

  3. printing out one copy of the Bank Accounts for each CSOSH meeting (or more if required) and /or to cirulate reports by email to Committee members by email if required)

  4. give a verbal summary of each bank accounts
    - opening balance
    - closing balance
    - summary of expenditure
    - summary of income
    - be prepared to answer any questions asked where possible.

  5. Prepare an Annual Statement for the Association for its AGM of the Associations

    - opening balance
    - closing balance
    - summary of expenditure
    - summary of income
    - be prepared to answer any questions asked where possible.

  6. Any association financial duties as required by the Committee

Public Officer - required the NSW Incorporations Act

  1.  The AI Act requires an organisation to nominate a 'public officer'.

    This person is the 'contact person' for the organisation.
    The person must agree to give their details (such as name and address) to NSW Fair Trading.
  2. Is responsible to keep a membership list of the CSOSH Committee and any other formal CSOSH members  :
    See full details
    http://www.fairtrading.nsw.gov.au/ftw/Cooperatives_and_associations/Incorporating_an_association/Public_officer.page






 

 

 

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